Invoicing and Accounts Receivable

With Valpas, invoicing is simple, as all the information you need, from time used to mileage driven, is in one place. When a maintenance worker confirms work completed on their mobile device, it is visible to management in real time. The work can be approved and invoiced or forwarded with comments. Invoices can be sent to the customer either as an e-invoice by exporting files to the e-invoicing system, or as a traditional paper invoice. The process is fast and clear and runs smoothly.

Receivables can be tracked from the invoice browse view. In addition, invoicing can be monitored by means of various follow-up reports. Accounts receivable is kept up to date by entering the information on payments made into the system. Data can be entered manually, but the easiest way to do this is through electronic data transfer. This mitigates the risk of mistakes, and unnecessary clarifications and credit notes can be avoided.

The service management system and the invoicing system should work seamlessly together. For a smaller maintenance company, one system may be sufficient to manage maintenance work and invoicing. Larger companies often have a separate financial management system, into which Valpas can easily be integrated. Our technical experts will be happy to answer any questions you may have about system integrations.

Implementing electronic invoicing saves maintenance companies time, makes them more cost efficient and improves customer service. In Valpas, monitoring cash flow is easily done on top of all other features. Electronic invoicing is fast and environmentally friendly, too.