Service Books and Energy Monitoring

The electronic service book is a valuable tool for property maintenance. It offers you many benefits in financial and security aspects as well as with property governance and maintenance. It facilitates efficient maintenance, saves costs and helps you fulfill legal requirements. A service book is essential in maintenance planning and implementation, as it holds information about the building and its technical systems, their service, maintenance and repairs.

The service book can keep record of:

• Basic information of the building and its technical systems
• Regular service chores and their schedules
• Handbooks and manuals for devices and equipment
• Journal of checkups and services
• Repair jobs and responsible personnel
• Information about energy consumption and environmental impact

An electronic service book software will make sure that service chores defined on customer contracts take place on time and as agreed on. A yearly display with color codes makes it easy for management to monitor progress. A service book can be created manually using the company’s basic terms, copied from other maintenance units or imported from an Excel file.

The service book is an important and practical tool for all parties in the property lifecycle: owners and managers, maintenance and service companies, residents and users, as well as building control and authorities.

Energy monitoring means keeping track of the property’s energy consumption based on a schedule defined in the service book. Most often what is monitored is the consumption of electricity, water and district heating. Current consumption is compared to earlier stretches. Energy monitoring will reveal abnormalities caused for example by device deficits or faulty adjustments, so these can be corrected on time. This also has a positive impact on the property’s safety and costs, and many service breaks and interruptions can be avoided.

Reading data can be inserted through a mobile device, either in the office or out in the field. Careful energy monitoring is important even for common well-being, as it ensures that the property is functioning in an energy efficient fashion. Handling energy monitoring digitally in Valpas is good for the environment, as no papers need to be printed. Over all processes are also made more efficient, when even this functionality can be found in the same system.